Site Clerk

Company Overview

Collen Construction is a family owned company, with a history dating back over 200 years and a reputation for building quality and excellence. The firm is currently ranked in the top ten main building contractors in Ireland, and has experience in private and public-sector projects, as design and build contractor, management contractor and joint venture partner.
The company’s portfolio includes projects ranging in value from under €1 million up to €700 million
•commercial office fit-outs •data centres •life sciences •industrial warehousing •retail •conservation •refurbishment

Role and Responsibilities

Key Responsibilities:
Reporting to your line manager your key responsibilities will include but is not limited to: –

  • Procurement of site materials and reporting to Head Office for the accounts related activities performed on site;
  • Maintaining site order book and reconciling orders with delivery dockets;
  • Administering returns in accordance with Company policy;
  • Ensuring invoices and dockets are correct prior to going to Head Office;
  • Undertaking data entry and back-up;
  • Interfacing with Collen Team, Design Team and Subcontractors to ensure BCAR documentation is up to date;


  • Weekly Subcontractors Inspection – There must be one check sheet for each subcontractor onsite
  • Weekly drawings audit
  • Weekly Time sheets
  • Weekly Plant registers
  • Weekly allocations sheet Monthly
  • Produce a monthly BCAR Report and brief the design team
  • Contact DFM to ensure they are aware of Subcontractors movements on/off site
  • Go through a monthly update of the Handover file at BCAR meeting with the design team
  • LEED/BREEAM monthly report sent to design team

Prior to Project Handover

  • BCAR Tracker up to date and certificates uploaded to 4p/ or as specific by client
  • Hand over file being reviewed by project team to ensure DFM site matches as installed onsite
  • Strong time management and communication skills are essential to this role as well as computer literacy and the ability to prepare reports and administer necessary paperwork.

The Ideal Candidate Will Have

  • Degree Qualified or from a trade background
  • IT Proficient